Logistics & Distribution Features – How They Help Your Logistics or Distribution Company

This guide describes each logistics and distribution-related capability in simple language. No technical knowledge required.

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Orders

Sales orders with line items, quantities, and prices

Sales orders with line items, quantities, and prices; order status (e.g. confirmed, in progress, shipped, fulfilled) can be tracked.
Orders link to invoices so you see which orders are billed and which are open, and to payments so you see what's been collected.
You can create an invoice from an order so the same items and amounts flow from placement to fulfilment to payment.
One place from placement to fulfilment: record the order when the customer places it so you have a single record of what was sold and where it stands.
Link orders to invoices so you bill only what was ordered and can see which orders are invoiced and which are still open.
Link to payments so you know what's been collected and what's outstanding per order and per customer.
Track order status (e.g. confirmed, in progress, shipped, fulfilled) so operations and the customer know where things stand.
Orders feed into reports so you can see what was sold, what's in the pipeline, and what's been delivered and paid—essential for route and customer visibility.

Why it matters

Orders become the central hub for every customer transaction, from initial placement to fulfilment to payment. Having all order information in one place means you can track progress, see what's been billed and paid, and report on sales performance without switching between tools or hunting through emails.

Warehouses & Branch

Multi-location setup for depots, hubs, and branches

Multi-location setup: each warehouse or branch is a location (e.g. depot, hub). Stock, movements, and transactions can be recorded per location so you know what is where across depots and hubs.
Depots and hubs in one system: set up each location with name, address, type, and status so you have a clear view of your network.
Multi-location stock: see which depot or hub has how much of which product; what was received, transferred, or dispatched from each place.
When you receive inbound stock or fulfil an order, choose the location so the right warehouse or branch is updated.
Transfer stock between locations (e.g. hub to depot, inter-branch) and track those transfers for a clear history of what moved and when.
Reports on stock or sales can be filtered by location so you see performance and inventory by depot or hub for route and network planning.

Why it matters

Multi-location management becomes the foundation for managing your distribution network. You can see stock levels, movements, and performance across all depots and hubs, which is essential for route planning, inventory optimization, and network efficiency.

Shipments

Shipment records with order reference and tracking details

Shipment (or delivery note) records with order reference, items and quantities shipped, and optionally carrier and tracking details.
Shipments link to orders so you can see which orders are fulfilled and which are open, and to invoices so the flow from order to delivery to billing stays in sync.
Delivery tracking: record what left which location, when, and for which order so you have proof of dispatch and a clear audit trail.
Link shipments to orders so you see which orders have been fulfilled and which are still open—no double-dispatch or missed deliveries.
Link to invoices so outbound billing matches what was actually shipped; customer is charged for what they received.
Attach carrier and tracking details so customers and support can answer "where is my order?" without digging through email or calls.
Shipment list with filters and search makes it easy to see what went out today, what's in transit, and what's overdue for delivery; supports route and on-time reporting.

Why it matters

Shipments become the proof of dispatch and delivery for every order. Linking shipments to orders and invoices ensures billing accuracy, while tracking details help answer customer questions and support on-time delivery reporting.

Purchase Orders & Vendors

Manage inbound supply and supplier relationships

Vendor master (contact, payment terms, address) and purchase orders with items, quantities, prices, and delivery details.
You create POs for inbound supply, link them to the vendor, and track status (e.g. sent, partial delivery, closed).
When the supplier invoice arrives you match it to the PO and payment so inbound supply and supplier management stay in one place.
Inbound supply: one list for suppliers; create POs for what you're bringing in so you know what's on order, what's arrived, and what's still due.
Supplier management: each vendor has contact and terms; link POs and payments to the vendor so you can see commitment, receipt, and payables per supplier.
When the supplier invoice arrives, match it to the PO and record the payment so payables and bank stay in sync and you have a clear record of what was ordered and paid.
Supports replenishment planning: know what's coming in and when so you can plan stock levels across depots and hubs.
One system for inbound (POs, vendors, payments) and outbound (orders, shipments, invoices) so logistics and finance use the same data.

Why it matters

Purchase orders and vendors become the complete picture of your inbound supply chain. You can see commitments, track deliveries, and manage payments all in one place, which helps with cash flow planning, stock replenishment, and ensures nothing falls through the cracks.

Account Transfers

Record money moved between bank accounts or branches

Record money moved between bank accounts or between branches with from-account, to-account, amount, and date.
Both sides update so no money is double-counted or lost; you get a clear audit trail for every movement.
Inter-branch or inter-entity cash movement: when you move cash from one branch account to another (e.g. depot to hub, or entity to entity), record a transfer so the books reflect where the money is.
Clear audit trail: every transfer is recorded with from-account, to-account, and date so you can answer "why did this balance change?" and support reconciliation and audits.
Supports cash management: move funds where they're needed across the network without losing track; reports and reconciliation can show balance and movement per account.
Month-end and reconciliation: finance can reconcile inter-account or inter-branch movements in one place so books and bank stay aligned across locations.
When used with stock transfers, you have both inventory movement and cash movement visible for a full picture of inter-branch or inter-entity activity.

Why it matters

Account transfers provide the financial foundation for managing cash across your network. Every movement is traceable, which is essential for cash management, month-end reconciliation, and audits across multiple branches or entities.

Invoices & Payments

Create invoices and track customer payments

Create invoices with line items, tax, payment terms, and bank details; link to client and optionally to order.
Record customer payments and link them to invoices so balances and "what's due?" stay up to date.
Invoices and payments use the same data as the ledger and P&L so outbound billing and collections are part of the same books.
Outbound billing: invoice the customer when you ship or deliver; link the invoice to the order so you bill only what was ordered and shipped.
Correct tax and payment terms on every invoice so you stay compliant and the customer knows where and how to pay.
Record payments (card, transfer, etc.) and link to invoice(s); client ledger and invoice status update so you always know what's paid and what's overdue.
Collections: use the client ledger and ageing to prioritise who to chase and for how much so cash flow stays healthy.
Same data feeds P&L and reports so outbound revenue and collections are visible in one place with orders, shipments, and finance.

Why it matters

Invoices and payments keep your billing and collections organized by client and order. Linking invoices to orders ensures billing accuracy, while linking payments to invoices keeps your books accurate and helps you prioritize collections for healthy cash flow.

Clients

Client master and ledger showing invoices, payments, and balances

Client master (contact, address, payment terms, and optional delivery or billing details) and client ledger showing all invoices, payments, credit notes, and debit notes per client with current balance and ageing.
Orders and invoices are linked to the client so you see full history per customer and delivery point.
Customers and delivery points in one list: each client is one record with contact, address, and terms so you know who you're delivering to and how they pay.
Client ledger shows what was billed, paid, adjusted, and overdue so you know "what does this customer owe?" and can prioritise collections.
Link orders and invoices to the client so from the client screen you see their full history: what they ordered, what was shipped, what was billed, and what's paid or overdue.
Supports both operations (which customer, which delivery point, what's due for delivery) and finance (receivables, ageing, collections).
When you have multiple delivery points or bill-to/ship-to differences, the client record is the central place for the customer so orders, shipments, and invoices all tie back to the right party.

Why it matters

The client list and ledger become the central view of each customer for your entire sales and collections process. You can see the full relationship, track what has been ordered, shipped, billed, and paid, and prioritize collections based on ageing.

Streamline your logistics and distribution operations.

Manage orders, warehouses, shipments, invoices, and payments all in one place.

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